HEALTH INTAKE FORMS & INFORMED CONSENT
Health Intake forms provide us with information about you and your general health and are required as consent to perform your requested services.
WHY ARE HEALTH INTAKE FORMS IMPORTANT?
We know forms aren't the most exciting part of your visit—but they're a key piece of providing personalized treatments. They help us to design your sessions based on your health history, goals, and preferences. This thoughtful process ensures your experience is as safe as possible and is
uniquely suited to your needs, providing you with optimal results and unparalleled care.
Your honest and thorough responses are crucial, as the information directly impacts the services you'll be receiving. Even small things that you might seem irrelevant—like recent dental work, supplements, sun exposure, or an old injury—can make a big difference.
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Once your forms are submitted, our team will review your information and reach out if any clarification is needed prior to your visit.
SMALL DETAILS, BIG IMPACT​
For example:
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A recent sunburn or use of prescription medications (like Accutane or topical retinoids) could mean we need to avoid certain enzymes, exfoliants, or modalities to prevent irritation or skin damage.
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A recent dental procedure might affect how we approach facial massage or give us clues as to why you are having pain in your jaw, neck, or pelvis.
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Circulatory issues, uncontrolled high blood pressure, or certain medications may require us to adjust the temperature, positioning, or ingredients used during wraps or scrubs.
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Joint instability, scar tissue, and past surgeries (even years ago) can guide how we tailor movement therapy or bodywork techniques.
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These details help us deliver not just a relaxing experience—but one that truly supports your wellness. If you ever have questions about what to include, we're always happy to help.
REQUIRED FORMS
Esthetics Treatments and Services: Confidential Health Questionnaire and Consent for Treatment
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completed for each facial, skin care treatment, and waxing appointment
Massage & Body Therapies: Confidential Health Questionnaire and Consent for Treatment
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completed for each massage, bodywork, spa body treatment, and movement appointment
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Massage & Bodywork: Session Questionnaire
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completed for each massage and bodywork appointment
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Breast Scar Release Therapy: Informed Consent and Treatment Guidelines
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completed one time for consent for treatment
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Note: After the first time you have completed the form, on your next visit your answers will be auto-filled. Please carefully review all the information and make any needed changes for the most accurate and updated information.
SUBMISSION GUIDELINES
Timeliness: Please submit all required forms as close to 48 hours before your appointment as possible. This preparation enables our therapists to review your information and select appropriate products and techniques ahead of time, allowing a more focused consultation and extended hands-on time.​
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Device Recommendation: For the best user experience, complete forms on a laptop or desktop. They are also mobile-friendly if needed.
Completing the Forms: Please ensure that all required fields have been completed before clicking the Submit button.
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If your form has been successfully submitted, a thank you message will appear. Depending on the device you are using, you may have to scroll down to see it.
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If the successful submission message is not there, scroll to the top of the form. A red notification will tell you what information is missing.
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IMPORTANT: If you close your browser before confirming a successful message, the form will not be saved or sent to us, and a new form will have to be filled out.
If the Required Forms are Not Submitted Prior to Arrival:
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The hands-on portion of your treatment will be cut short to accommodate for filling out the form.
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If the service cannot be cut short, for example a waxing service, there will be a Late Paperwork Fee of $25 for the extra time to fill out the form after your arrival.
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If, while filling out the forms, it is determined that the scheduled services are contraindicated and no other services can be substituted, the appointment will be canceled and payment in full will be required in lieu of the Late Paperwork Fee.
Privacy: Your privacy is our priority. All information provided in your health intake forms is securely stored and used solely for the purpose of customizing your treatments. We never share your data with third parties.
ACCESSING YOUR FORMS
1. After scheduling your appointment, you'll receive email links to the necessary forms. Simply click the "Fill In" button.
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2. The forms will also be available in your guest account.
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From a Laptop or Desktop Computer (recommended)
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Click the "Guest Account" button on this page.
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Select "My Account" in the menu header.
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Enter your login information.
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Locate "Form Requests" on the left side.
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From a Mobile Device
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​Tap the "Guest Account" button on this page.
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Open the menu icon.
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Tap "My Account".
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Scroll down to enter your login information.
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Scroll down to "Form Requests."
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TREATMENT GUIDELINES
As with all services, it is important that you understand the potential benefits and possible side effects of any treatment. This information will help determine if the treatment is appropriate for you and will help to ensure that it is as comfortable and as effective as possible. These forms provide you with detailed information regarding treatments, benefits, considerations, contraindications, and pre- and post-recommendations and guidelines.
These instructions, guidelines, and considerations should be carefully read, reviewed, and followed every time you receive any treatment or service. You can read, review, download, and print these documents by clicking on the links below. Please let your therapist know if you have any questions or concerns. If you are under the ongoing care of a physician, you should discuss your treatment plan with him or her before proceeding.
Please click here to review the Massage & Bodywork Treatment Guidelines prior to your appointment.
Please click here to review the Fascia Blasting Treatment Guidelines prior to your appointment.
Please click here to review the Massage Cupping Treatment Guidelines prior to your appointment.
Please click here to review the Spa Body Therapy Treatment Guidelines prior to your appointment.
Please click here to review the Facial & Skin Care Treatment Guidelines prior to your appointment.
Please click here to review the Waxing Services Treatment Guidelines prior to your appointment.
FAQS
We understand that paperwork can sometimes feel overwhelming, but please know—this part doesn't need to be stressful. Our intake forms are simply a way for us to provide you with the safest, most personalized care possible.
This FAQ section is here to walk you through common questions and help make the process as smooth and easy as possible. If anything is unclear, please don't hesitate to reach out.
Q: What if I forget to submit my forms on time?
A: If forms are not submitted in advance, your session may be shortened to allow time for a thorough consultation.
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Q: Can I complete forms on-site?
A: To maximize your treatment time, we recommend completing forms beforehand. If necessary, forms can be completed in the clinic with your therapist before the treatment portion of your session begins.
Q: Do I need to complete new forms if I’m a returning client?
A: If you’ve visited us within the last six months, you may not need to complete new forms unless there have been changes to your health or preferences. Please update us on any relevant details.
Q: Can I save the form if I haven’t finished it?
A: Unfortunately, incomplete forms cannot be saved. If you refresh or close your browser before submitting a completed form, answers will not be saved, and a new form will be necessary.
Q: What if I can’t access the forms?
A: If you have trouble accessing your forms, feel free to contact us at 501.350.0488, and we’ll be happy to assist!
Q: I’ve tried multiple times to complete the form, but my browser keeps kicking me out of the form.
A: We recommend trying to open the form with a different browser. If this still doesn’t work, please contact us, so we can discuss the most important aspects of the form prior to your appointment, and then your therapist will go over the complete form with you during your session.